January 20th
All present except: Bobby Simpson, Kevin Holyfield, Ed Marsalis, Chris Taylor
6:00pm: Mr. Lancaster – Mentions the oil drum on the shotgun range – would like a deadline set for it be removed by. Mr. Saulters recommends taking it to an oil change place. Mr. Lancaster
recommends a committee of three to executive a task. Mr. Pittman will work on a solution by the
end of February.
Mr. Lancaster has had members asking if the RSO class would be oQered to club membership – recommends a discounted fee for members.
No negative feedback on shotgun range. Biggest feedback from RSO’s is the trash being taken to the dumpster. We will send a monthly reminder for club members to dump trash. Shotgun hulls are still an issue on the range. We will also remind members via email to pick up shotgun hulls. Mr. Milton suggests either creating signs reminding members about trash protocol or removing trash can from ranges. Mr. Lancaster doesn’t recommend removing trash cans from the range as we would end up with more trash on the range.
6:05pm: Mrs. Shannon provides up on renewals for membership. We have received 200 renewals thus far, with 160 being online renewals. Mr. Wilson will reserve Wahabi Shriner for March 7th. Crooked Letter Kitchen will serve lunch from 10:30am – 12:00pm.
6:08pm: Family Day Event Discussion – Mr. Reno asks about the new members that joined and
about the food truck. We will schedule another Family day event for May 2026 – date TBD. We will look into adding vendors to this event, Glock as a vendor, and look at other possibilities. Mr. Reno suggests we have a welcome center to point people in the direction of the shooting
demonstrations. Mr. Allen wasn’t interested in demonstrating shotgun range – didn’t want to add
and make it a big group. Mr. Pittman recommends the event twice a year. We will announce Family Day event date at Annual meeting – and post via email/social media.
6:24pm: Oak Ridge Outdoors Event (Hope Outdoors) – Hickory Ridge Baptist Church brings a group to shoot at Magnolia – great feedback from Hickory Ridge Baptist Church. We will continue hosting them for their events.
6:26pm: Front Gate Opening Width Expansion – Mr. Hilton was going to expand the gate for $1500. This was approved in October BOD meeting. Mr. Reno has not gotten in touch with Mr. Hilton to complete the job – but it is still out there to be completed.
6:27pm: Bush Hogging – 11 acres on backfield. Derek Tindol gave us a quote of $3600. Mr. Reno recommended we look at other avenues that would be more cost eQective.
6:29pm: Range #6 LayoQ Tables are completed. Mr. Dayton spear headed the project, with help
from other board members. Range 7 also received some upgrades to tables.
6:30pm: 2025 Membership report review (printed documentation).
6:40pm: We have $39,000 in checking account. Mr. Wilson states he is worried about the survival of the club with current costs. Mr. Wilson states we spent around $30,000 in repairs but can’t aQord to hire everything out. Mr. Wilson states we have $177,754 in the money market account. We pulled $20,000 to cover insurance costs of 2025. Bank account has to keep a minimum of $10,000 to avoid bank fees. Mr. Wilson states he doesn’t want to increase the fees for membership. Mr.Coleman proposes we adopt and operate under the budget. Budget operates after memberships are in for the year. Mr. Wilson states we need to be better stewards of the money. Motion approved for a budget which will be constructed by Mrs. Shannon and Mr. Coleman in April 2026.
6:50pm: Mr. Wilson asks about bids for grass cutting – we are paying too much for it. We are paying $3,000 a month. Mr. Coleman recommends we put out a request for bid twice a week, and make sure the bids are the same. Mr. Reno has the bid written up with the requests for grass cutting. Mr. Reno will email Mrs. Shannon the job request, and we will send out to the general membership asking for bids.
6:55pm: Mr. Coleman asks about election for 2026. Mr. Pittman states there are no spots open
currently. Mr. Cliburn resigned from BOD – Mr. Pittman appointed Chris Taylor for Mr. Cliburn’s spot. Mr. Causey resigned as VP – Mr. Pittman appointed Mr. Coleman was VP. Mr. Pittman appointed Mr. Shannon for Mr. Coleman’s director spot.
7:00pm: Mr. Wilson asks if 4H is still doing their booth for the annual meeting. Mr. Reno states he is unsure. Mr. Pittman will check with Tom.
7:05pm: Mr. Shannon recommends we clean up the voting for the election, allowing the ones
running for election a chance to speak to the general membership, before voting takes place.
Motion made for a badge number to be put on every ballot to avoid double voting, and for ballots to be handed out after candidates have spoken to the general membership. Motion approved.
7:14pm: Mr. Milton recommends for Range 8 we move the canopy to the east side, in the grass, and sideways, cars could still come in and park on the west side. It would save the berm from erosion. Mr. Lancaster will see what it takes to move it. Mr. Lancaster suggests we use the volunteer list to get help moving it.
7:20pm: Meeting Adjourned
